Clerk & RFO – 10 hours per week
Burnham Overy’s 7-member Parish Council is seeking a Clerk for this small but busy community on the North Norfolk coast. A permanent resident community supplemented by significant holiday and second home visitors leads to a wide range of activities and responsibilities.
Overall Responsibilities
The Clerk will be the Proper Officer of the Council and as such is under a statutory duty to carry out all the functions, and to serve or issue all the notifications required by law of a local authority’s Proper Officer. The Clerk will be totally responsible for ensuring that the instructions of the Council in connection with its function as a Local Authority are carried out. The Clerk is expected to advise the Council on, and assist in the formation of, overall policies to be followed in respect of the Authority’s activities and to produce all the information required for making effective decisions and to implement constructively all decisions. The person appointed will be accountable to the Council for the effective management of all its resources and will report to them as and when required. The Clerk will be the Responsible Financial Officer (RFO) and responsible for all financial records of the Council and the careful administration of its finances.
Specific Responsibilities:
- To maintain an accurate asset list for the Parish Council.
- To ensure that statutory and other provisions governing or affecting the running of the Council are observed
- To monitor and balance the Council’s accounts and prepare records for audit purposes and VAT
- To ensure that the Council’s obligations for Risk Assessment are properly met
- To prepare, in consultation with appropriate members, agendas for meetings of the Council and Committees. To attend such meetings and prepare minutes for approval
- To attend all meetings of the Council and all meetings of its committees and sub-committees
- To receive correspondence and documents on behalf of the Council and to deal with the correspondence or documents or bring such items to the attention of the Council. To issue correspondence as a result of instructions of, or the known policy of, the Council
- To receive and report on invoices for goods and services to be paid for by the Council and to ensure such accounts are met. To issue invoices on behalf of the Council for goods and services and to ensure payment is received
- To study reports and other data on activities of the Council and on matters bearing on those activities. Where appropriate, to discuss such matters with administrators and specialists in particular fields and to produce reports for circulation and discussion by the Council
- To draw up both on their own initiative and as a result of suggestions by
Councillors, proposals for consideration by the Council and to advise on practicability and likely effects of specific courses of action - To monitor the implemented policies of the Council to ensure they are
achieving the desired result and where appropriate suggest modifications. - To act as the representative of the Council as required
- To issue notices and prepare agendas and minutes for the Parish Meeting: to attend the assemblies of the Parish Meeting and to implement the decisions made at the assemblies that are agreed by the Council
- To prepare, in consultation with the Chairman, press releases about the activities of, or decisions of, the Council
- Ensure the council complies with GDPR regulations
Burnham Overy Specific duties
- Moving the SAM2 sign and downloading data. Analysing data from SAM2 and reporting to Councillors and public. Keeping rotas in line with Highway guidance
- Inspecting the playing field equipment every week and reporting to the Parish Council meetings
- Inspecting the trees along New Road as part of the insurance conditions after high winds and every month
- Managing the allotments, including inspecting them once a month and raising any concerns at the parish council meeting
- Checking all assets for the Parish Council at least once a month, including managing the dog bin waste collection
- Inspect the memorial benches for any defects to be addressed at least six monthly
- Arrange the appropriate insurance cover for the parish council
The salary will be paid in line with the NJC PayScale and according to experience.
CiLCA qualification is desirable but not essential. The Council encourages and will support appropriate personal professional development for the Clerk.
Deadline for applications 19 November. Interviews to take place on 1st December.
Intended start date negotiable.
Please send your CV and covering letter to: team@norfolkpts.org
